Virtual Tutoring Guidelines
How to get the most out of our sessions together!
By booking or attending a session, you agree to our Terms and Conditions and acknowledge our Privacy Policy.
🚀 Ready to Start?
New to virtual learning? Do not worry. These guidelines will help you and your child feel confident and prepared for every session.
What You'll Need
Device
Laptop, tablet, or desktop with camera and microphone
High-Speed Internet
Stable, high-speed connection so we do not lose each other
Headphones
Help you hear better and reduce distractions
💡 Tech Success Tips
- Test your camera and microphone before our first session
- Keep your device charged or plugged in
- Close unnecessary apps to improve performance
- Have a backup plan, such as a phone hotspot, if internet gets spotty
Setting Up Your Student's Learning Space
🪑 Physical Setup
- Find a quiet, comfortable spot with good lighting
- Sit at a table or desk for better focus
- Position the camera at eye level when possible
- Keep your learning materials within reach
📝 Materials Ready
- Notebook and pencils
- Any books or worksheets we are using
- Water bottle to stay hydrated
- Backup supplies nearby
🔇 Minimize Distractions
- Ensure pets are away if they might be distracting
- Ask siblings and family to give you space during sessions
- Turn off notifications on your device
- Put away toys, games, and non-learning items
- Keep snacks and eating for before or after the session
- Let household members know you are in session
During Our Sessions
- Join early: Log in two to three minutes before our session to get settled and check your tech
- Be punctual: I am excited to see you and we want to maximize our learning time
- Camera on: Keep your camera on so we can connect better and I can see your learning
- Participate actively: Ask questions, take turns, and share your ideas
- Practice respect: Take turns, listen carefully, and raise your hand or use chat to speak
- Stay focused: Use technology only for learning during our sessions
- Try your best: Ask for help when you need it. That is what I am here for
- Recording notice: Sessions may be recorded for quality and safety as described in our Privacy Policy and Terms and Conditions.
⚠️ Important Behavior Policy
Be kind to everyone in our learning community. Bullying or unkind behavior is not allowed and will not be tolerated. Our classroom is a safe space for all learners. See our Terms and Conditions for the full conduct policy.
Scheduling & Communication
🕐 24-Hour Cancellation Policy
Please provide at least 24 hours advance notice for cancellations or rescheduling. Cancellations made less than 24 hours before the session cannot be refunded or rescheduled. For complete details, review our Terms and Conditions.
📧 How to Reach Me
Use the official Learning Between the Lines (LBTL) email or voicemail for all questions and messages. This helps avoid interruptions during sessions and ensures your concerns are addressed promptly.
hmartin@learningbetweenthelines.com
Please allow up to 36 hours for a response during the business week.
For privacy inquiries or data requests, see our Privacy Policy .
👨👩👧👦 For Parents and Guardians
- Stay nearby: Be available in case your child needs help with technology
- Check Google Classroom: Regularly review updates, assignments, and progress
- Support practice: Encourage completion of any assigned activities between sessions
- Communicate early: Remember the 24-hour cancellation policy for scheduling changes
- Review policies: Please read our Privacy Policy and Terms and Conditions.
What You Can Expect From Me
🌟 Supportive Environment
A welcoming, patient learning space where every student feels valued and included
📚 Research-Based Lessons
Clear, engaging instruction tailored to your child's needs and learning style
🎉 Joyful Learning
Celebrating reading and writing through diverse voices and meaningful activities
💬 Regular Feedback
Ongoing encouragement and progress updates to help your child grow and succeed
⏰ Reliability
Punctual sessions with well-prepared materials and prompt communication
🛡️ Safe Space
Zero tolerance for bullying with respect and kindness as our foundation
If technical difficulties or illness prevent a scheduled session on my end, I will offer a makeup session. Policy details are available in our Terms and Conditions.